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Planning
Planning
Planning for ministry activity and budget needs are ongoing processes that consider how our teams are to effectively reach children and youth in their area of work.
OneHope uses program structures globally to achieve this. A Program is a set of activities designed around the heartfelt needs of children and youth created to share God’s Word through various delivery methods which include contextualized products.
Ministry and Budget Planning is completed by each geographic area to strategically plan the activities and resources (product and budget) needed to achieve Reach goals.
Planning Overview
Planning Overview
Planning is done under the authority of the Geographic Vice President and includes two types of costs:
Costs directly associated with Reach Activity.
Costs associated with the operation of the regional team.
It does not include the following:
Costs of materials directly associated to Reach (books, movie equipment, etc.).
Costs of high-value ministry assets (e.g., vehicles).
Costs of importing materials or assets into a country.
Costs associated with developing/translating a new product.
Navigating Planning
Navigating Planning
HopeWorks has various tools that can help users find the data they need for the program, country, or region they oversee. Using different navigation tools allows the user to search and assess planning information.
Planning Menu
Planning Menu
The Planning Menu at the top of the dashboard allows you to navigate to four different areas of the planning section: Overview, Product Requests, Budget, and Reallocations. Each section contains important information that is needed to complete the ministry planning process.
Plan Selector
Plan Selector
The Plan Selector box at the top right-hand side of the dashboard allows you to navigate through different planning years and different plans within each year. HopeWorks users will find plans from previous years useful as they project reach and goals for the upcoming years.
The arrows in the graphic indicate how to navigate between yearly plans and different versions of a plan.
Planning Dashboard
Planning Dashboard
The Planning Overview displays the most commonly searched planning data. It provides a broad and quick picture of ministry and budget plans for a program, country, region, or geographic area.
The Metrics numbers represent...
Planned Reach: Total reach planned for the program, country, region, or geographic area.
Total Budget: Total cost budgeted for the program, country, region, or geographic area.
Cost per Reach: Total cost budgeted divided by total planned reach.
The Dashboard Cards display...
Geographic Breakdown: Total Goal, Reach, and Budget for a program, country, region, or geographic area. The Cost per Reach calculation is also included.
Pending Reallocation: List of reallocation requests indicating the current status of where each request is in the approval process.
Requested Programs: List of requested programs for the geographic area selected.
Request New Program: A user can request a new program by selecting the Request New Program button in the Requested Programs card. The form will ask the user to select the country, the program name, and authorize products for the new program.
Activity vs. Goal: Total Activity data compared to the product goal set for the program, country, region, or geographic area for the selected year.
Common Reports: List of most commonly used reports that reflect data entered in a ministry plan.
Types of Budgets
Types of Budgets
Planning for ministry programs includes evaluating product requests and budget needs. Initial plans may require adjustments throughout the year as ministry goals change.
Below you will find some definitions to guide you as you navigate Planning in HopeWorks 3.
Approved Plan
Approved Plan
The Approved Plan contains all the product requests and budget line items that Geographic Vice Presidents (GVPs) and Department Managers approve to be implemented for the appropriate ministry year. Note that products can be initiated only in the Approved Plan.
Working Plan
Working Plan
The Working Plan is a workspace where you can make product and budget line item changes without restriction prior to requesting approval. All product and budget data must always be entered using the Working Plan, and changes can be made at any time throughout the year.
The Geographic Area Ministry and Budget Approval Process varies by area but it remains close to the following timeline:
Important!
Note that when the planning section is open for entering data for the next planning year, anything added in the Working Plan is automatically copied to the Approved Plan. No Planning Reallocations are necessary during this period.
Questions? E-mail us at support@hopenet.net
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