Embedded Files
OneHope budgets ministry funds by organizational departments. Each department can send funds to different areas around the world to support ministry activities and projects that are needed to implement programs. There are times when funds that have been sent to a team need to be transferred to another ministry area to support activity. The transfer requests are approved by the Operation Manager.
Transfers Overview
Transfers Overview
The Transfers section lists a summary of transfer transactions entered by date. The user has the option of selecting the All Transfers tab or the Pending Approval tab.
All Transfers tab lists all transfers entered regardless of the transaction status.
Pending Approval tab lists all the transfers that are submitted but not yet approved.
Pending Finance tab lists all the transfers that are approved by the cost center manager but not yet processed by the Finance Department.
Processed tab lists all the transfers that are approved and processed by the Finance Department.
Before you add a Transfer, it is important to look at the outstanding (pending) balance of a region, country, or program from where the funds are to be transferred to make sure that there are enough funds in the balance to cover the transaction.
The user can also use the transfer statistics located on the top-right hand side of the form for decision-making as a transfer is entered. The chart below lists the statistics included in the transfer form and explain the information they provide.
Adding a Transfer
Adding a Transfer
Step 1: Add a Transfer Request
Step 1: Add a Transfer Request
Select Finance from the main menu, then go to the Transfer tab on the top of the screen and click on the Add New Transfer button on the top right-hand side of the screen
OR
A user can also add a transfer by going to the Quick Actions card on the Finance overview tab and selecting Add New Transfer.
Step 2: Complete Transfer Form
Step 2: Complete Transfer Form
The following information will be required in order to save a transfer:
Date - Select the date when the transfer took place. The date selected can be a past date or the date the request is submitted.
Cost Center (Transfer From) - Select the cost center from where the funds will be transferred.
Ministry Strategy (Transfer From) - Select the Vision 2033 Ministry Strategy, if displayed.
Budget/Project (Transfer From) - Select the budget or project from where the funds will be transferred.
Location (Transfer From) - Select the location from where the funds will be transferred (non-GA Cost centers only).
Level (Transfer From) - Select the Level appropriate for where budgeted funds are being requested, if displayed.
Cost Center (Transfer To) - Select the cost center which the transfer of funds will be transferred to.
Ministry Strategy (Transfer To) - Select the Vision 2033 Ministry Strategy, if displayed.
Budget/Project (Transfer To) - Select the budget or project which the funds will be transferred to.
Location (Transfer To) - Select the location where the funds will be transferred to (non-GA Cost centers only).
Level (Transfer To) - Select the Level appropriate for where budgeted funds are being requested, if displayed.
Transfer Amount - The total amount of the transfer. The amount must be entered in US dollars.
Comments/Note - Add specific notes to help identify the reason for the transfer. This is a required field
Additional Fields
Additional Fields
There are selected cost centers that have additional fields that need to be completed, such as Language and Research Type. It is important to look at previous program and project disbursements to make sure that the correct selection is being made.
Step 3: Save & Submit
Step 3: Save & Submit
Select Submit or Submit & New. The authorized operations manager will review the request and can approve it or request for it to be changed if necessary.
Review and Approval of a Transfer
Review and Approval of a Transfer
Important!
This is a restricted feature that is not part of the main content.
Step 1: Open the submitted Transfer request
Step 1: Open the submitted Transfer request
Select Finance from the main menu, then go to the Transfers tab on the top of the screen. In the Transfers section, select the transaction that needs approval.
OR
A user can also find a transfer by going to the Quick Actions card on the Finance overview tab and selecting View All on the right-hand side of the Add New Transfer button.
Step 2: Review the Transfer Request
Step 2: Review the Transfer Request
Once you have selected the transfer that you would like to review, be sure to thoroughly review the following:
The transfer has been coded correctly
Notes are included describing why the transfer is requested.
3: Approve or Edit Transfer Request
3: Approve or Edit Transfer Request
After reviewing the transfer, you can proceed with one of the options below.
Approve - select the Approve button at the bottom of the screen which will approve the transfer request. You have the option of including a comment along with your approval.
Save Changes - If you would like to make edits to the transfer but are not yet ready to approve it, select the Save Changes option.
Questions? E-mail us at support@hopenet.net
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