Ministry Activities

Ministry Activity List View

Step 2: Add Event Details

The following information will be required in order to submit a ministry activity report. 

• Event Country - Select the country in which the activity was done.

• Partner - Select the partner that received the consignment of products that were used during the ministry activity.

The partner list will show the names of the most recently used partners at the top of the list.

If a partner name does not show up on the list it may be due to one of the following reasons:

• • • The partner was not added to the Partner list

    • Products are not consigned to the partner.

    • A partner was added to the Partner list, but programs are not attached to the record.

    • On the date of the activity entered there are no products available to report on.

• Reported By - Enter the name of the person that reported the event or the entity submitting the report. (This is not necessarily the team member doing data entry into HopeWorks.)

• Notes - Add detailed notes related to the event or any information that other users will find helpful when reviewing the report. Optional but recommended. 

Step 3: Add Location Details

The following location details are requested in order to accurately record the location of ministry activity. 

• Location Type - Select the type of location where this event was done. This can be a church, school, orphanage, prison, hospital, military base, or other.

• Location Name - Enter the name of the location where the event was done (ex. name of the school). This is not a required field, you can leave blank.

• Address - Enter the address of the place where the event took place. This is not a required field, you can leave blank.

• City - Enter the city or town where the event took place. 

• Province - After the city is entered, a user will need to select a locality from the Provinces drop-down. The province dropdown will show a list of the highest political and administrative divisions in a country. Each country may refer to these administrative localities as provinces, counties, states, departments, regions, or by another name. 

The dropdown list will be divided into two sections. The top sections will list Suggested localities (provinces, counties, states, departments, and regions) that might match the city that the user entered. Below the Suggested list, the user will find the list of all localities (provinces, counties, states, departments, and regions)available for the country selected.

If the user selects one of the suggested localities in the dropdown, the user then can continue to enter the activity details.

If the user selects any of the provinces outside of the Suggested localities, a Location window will appear. 

This window will give the user additional options to help confirm location data to save for the report.

Option 1: Use Suggested Location
This option allows the user to review all suggested city and province combinations, and select the option that matches the reported activity.